RCM Manual Implementation Phases

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RPIE Staff
Data Requests
RPIE Presentations
Consultation & Facilitation

Implementation Phases & Planning Calendar

Year one of the implementation process is fiscal year 2009, beginning July 1, 2008. Fiscal year 2009 would not have any budgetary changes. During this time, models would be developed for each college to show how their budget would look under an RCM approach. The first year of the implementation process would be dedicated to training, planning and projecting enrollment and retention goals for fiscal year 2010.

NOTE: The planning calendar is still in draft form. For the first year, the specific year will be noted. Once the university is on a regular cycle,the year will be removed.

Resource Planning Calendar

(Includes initial tasks for RCM implementation)

Date	Task
April-May 2008	RCM: The Faculty Senate Budget Advisory Committee (FaSBAC) is convened. The first meeting provides an orientation to the role of FaSBAC. In additional meetings, the committee considers any issues that need to be addressed prior to FY 09. Academic centers submit strategic hiring plans to the senior vice president for academic affairs and provost (provost) by April 30.
September 2008	RCM: FaSBAC is reconvened and continues discussions about the annual budget process. Any changes in the process are announced by the outset of the academic year. Academic responsibility centers (degree-granting colleges and regional campuses) are provided enrollment, retention, and other performance indicator summaries for the previous year and summer and fall for the current year. Each academic responsibility center completes an enrollment projection for the spring semester (2009) and the following fiscal year (FY 10). Each academic responsibility center also creates a projection of all miscellaneous revenue (e.g., course fees and indirect cost income) and expenses for the new budget year. Other: Faculty submit R/T/P files. Colleges complete review of curricular changes and course fees for the following academic year. Spring schedule published to web September 15.
October 2008	RCM: Academic responsibility centers and academic support centers make presentations to the Academic Affairs budget advisory committee. In the first year, presentations focus on resource management strategies that respond to data made available to the responsibility centers and on future plans as they align with goals of the university, Academic Affairs’ goals, and directions in the state. In subsequent years, analysis of resource management will transition to measuring performance of the previous year; presentation of strategic goals will continue as in the first year. Other: Departments/campuses review R/T/P files and professional improvement leave applications. EPC considers curricular changes and course fees to become effective the following academic year. Academic units submit annual AQIP reports to the Office of Academic Quality Improvement.
October 30, 2008	RCM: The AA budget advisory committee submits comments to the provost on the plans of the academic responsibility centers.
November 15, 2008	RCM: The provost submits a summary of academic responsibility center enrollment projections and miscellaneous income estimates to the University Budget Office. Other: Academic units begin building the following summer’s schedule.
Nov-Dec 2008	RCM: The University Budget Office completes a budget projection using the planning assumptions for the following fiscal year—but without funding for new initiatives—and distributes the projections to Academic Affairs and FaSBAC.
December 2008	RCM: The AA budget advisory committee reviews the final draft of the Academic Affairs operating budget. Planning assumptions for enrollment, tuition (instructional and general fees), compensation, and utilities are reviewed and commented upon by FaSBAC. Other: Performance review of doctoral programs is completed. Departments complete scheduling of their priority and exclusive rooms for the following fall semester. Departments/colleges build schedules for the following summer.
January 2009	RCM: Budget priority presentations are made to FaSBAC by each division of the University. The provost provides an overview of the academic responsibility center priorities. The provost also presents the needs of academic support areas and describes the impact on the academic responsibility centers of any proposed increased funding for support areas. The provost and the senior vice president for administration jointly may begin recommending allocations from the investment and subvention fund. Some funding may be reserved for allocation during the remainder of the fiscal year. Other: Academic units complete tenure-track first-year reappointment reviews and NTT 3-year reviews. Priority rooms become available for scheduling by other departments and building of the following fall schedule is completed.
February 2009	Other: PASS begins.
February 21, 2009	RCM: Enrollment projections are updated for spring semester and the budget projection is finalized using the planning assumptions, but excluding new funding priorities.
March 1, 2009	Other: Notification is sent to NTT faculty of continuation in 3-year term appointments.
March 15, 2009	RCM: FaSBAC submits comments on institutional and non-academic financial plans and any new funding requests submitted by non-academic units for annual budget increases or supplemental funds for special projects. Other: Tenure decisions are announced.
March 2009	Other: Innovative Incentive Proposal is submitted to State.
March 31, 2009	RCM: The president, following consultation with the provost and the senior vice president for administration, makes the final determination regarding funding for academic and administrative support units and allocations from the investment and subvention fund.
April 1, 2009	Other: Begin building spring schedule.
April 15, 2009	RCM: All centers and academic and administrative support units finalize their budgets and submit them to the University Budget Office. Budget: Promotion decisions are announced.
April 15-30, 2009	RCM: Revenue projections for the current budget year are finalized and used to finalize the allocations of academic and administrative support costs. The allocation of support costs is distributed to the academic responsibility centers for use in their end-of-year decision-making. Deans update strategic hiring plans for approval by provost.
May 1, 2009	Other: Notification is sent to NTT faculty of annual renewal of appointments.
May 2009	RCM: The new fiscal year budget is finalized and submitted to the Board of Trustees for approval.
June 2009 (every other year)	RCM: The new state appropriation is reviewed to determine if revisions to the new fiscal year budget are necessary. FaSBAC may need to be convened to consider the impact of changes to the state appropriation and recommend budget changes to the president.
July 2009	RCM: The new budget is implemented on July 1. Accounting records for the prior year budget are closed and a reconciliation of all financial activity is prepared for each responsibility center.
Summer 2009	RCM: Any changes to the budget process or RCM rules and procedures are finalized prior to the beginning of the new academic year. Such changes would typically only apply to the budget planning and development process for the new year budget that begins the following July.

Date

Task

April-May 2008

RCM:

The Faculty Senate Budget Advisory Committee (FaSBAC) is convened. The first meeting provides an orientation to the role of FaSBAC. In additional meetings, the committee considers any issues that need to be addressed prior to FY 09.
Academic centers submit strategic hiring plans to the senior vice president for academic affairs and provost (provost) by April 30.

September 2008

RCM:

FaSBAC is reconvened and continues discussions about the annual budget process. Any changes in the process are announced by the outset of the academic year.
Academic responsibility centers (degree-granting colleges and regional campuses) are provided enrollment, retention, and other performance indicator summaries for the previous year and summer and fall for the current year. Each academic responsibility center completes an enrollment projection for the spring semester (2009) and the following fiscal year (FY 10). Each academic responsibility center also creates a projection of all miscellaneous revenue (e.g., course fees and indirect cost income) and expenses for the new budget year.

Other:

Faculty submit R/T/P files.
Colleges complete review of curricular changes and course fees for the following academic year.
Spring schedule published to web September 15.

October 2008

RCM:

Academic responsibility centers and academic support centers make presentations to the Academic Affairs budget advisory committee. In the first year, presentations focus on resource management strategies that respond to data made available to the responsibility centers and on future plans as they align with goals of the university, Academic Affairs’ goals, and directions in the state. In subsequent years, analysis of resource management will transition to measuring performance of the previous year; presentation of strategic goals will continue as in the first year.

Other:

Departments/campuses review R/T/P files and professional improvement leave applications.
EPC considers curricular changes and course fees to become effective the following academic year.
Academic units submit annual AQIP reports to the Office of Academic Quality Improvement.

October 30, 2008

RCM:

The AA budget advisory committee submits comments to the provost on the plans of the academic responsibility centers.

November 15, 2008

RCM:

The provost submits a summary of academic responsibility center enrollment projections and miscellaneous income estimates to the University Budget Office.

Other:

Academic units begin building the following summer’s schedule.

Nov-Dec 2008

RCM:

The University Budget Office completes a budget projection using the planning assumptions for the following fiscal year—but without funding for new initiatives—and distributes the projections to Academic Affairs and FaSBAC.

December 2008

RCM:

The AA budget advisory committee reviews the final draft of the Academic Affairs operating budget.
Planning assumptions for enrollment, tuition (instructional and general fees), compensation, and utilities are reviewed and commented upon by FaSBAC.

Other:

Performance review of doctoral programs is completed.
Departments complete scheduling of their priority and exclusive rooms for the following fall semester.
Departments/colleges build schedules for the following summer.

January 2009

RCM:

Budget priority presentations are made to FaSBAC by each division of the University. The provost provides an overview of the academic responsibility center priorities. The provost also presents the needs of academic support areas and describes the impact on the academic responsibility centers of any proposed increased funding for support areas. The provost and the senior vice president for administration jointly may begin recommending allocations from the investment and subvention fund. Some funding may be reserved for allocation during the remainder of the fiscal year.

Other:

Academic units complete tenure-track first-year reappointment reviews and NTT 3-year reviews.
Priority rooms become available for scheduling by other departments and building of the following fall schedule is completed.

February 2009

Other:

PASS begins.

February 21, 2009

RCM:

Enrollment projections are updated for spring semester and the budget projection is finalized using the planning assumptions, but excluding new funding priorities.

March 1, 2009

Other:

Notification is sent to NTT faculty of continuation in 3-year term appointments.

March 15, 2009

RCM:

FaSBAC submits comments on institutional and non-academic financial plans and any new funding requests submitted by non-academic units for annual budget increases or supplemental funds for special projects.

Other:

Tenure decisions are announced.

March 2009

Other:

Innovative Incentive Proposal is submitted to State.

March 31, 2009

RCM:

The president, following consultation with the provost and the senior vice president for administration, makes the final determination regarding funding for academic and administrative support units and allocations from the investment and subvention fund.

April 1, 2009

Other:

Begin building spring schedule.

April 15, 2009

RCM:

All centers and academic and administrative support units finalize their budgets and submit them to the University Budget Office.

Budget:

Promotion decisions are announced.

April 15-30, 2009

RCM:

Revenue projections for the current budget year are finalized and used to finalize the allocations of academic and administrative support costs. The allocation of support costs is distributed to the academic responsibility centers for use in their end-of-year decision-making.
Deans update strategic hiring plans for approval by provost.

May 1, 2009

Other:

Notification is sent to NTT faculty of annual renewal of appointments.

May 2009

RCM:

The new fiscal year budget is finalized and submitted to the Board of Trustees for approval.

June 2009

(every other year)

RCM:

The new state appropriation is reviewed to determine if revisions to the new fiscal year budget are necessary. FaSBAC may need to be convened to consider the impact of changes to the state appropriation and recommend budget changes to the president.

July 2009

RCM:

The new budget is implemented on July 1. Accounting records for the prior year budget are closed and a reconciliation of all financial activity is prepared for each responsibility center.

Summer 2009

RCM:

Any changes to the budget process or RCM rules and procedures are finalized prior to the beginning of the new academic year. Such changes would typically only apply to the budget planning and development process for the new year budget that begins the following July.