BAS Forum Information

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BAS Information

The BAS Forum is a periodic meeting that brings together business managers and others with financial or account management responsibilities from all of KSU's eight campuses. The Forums are designed to keep participants aware of current or upcoming business process improvements, system developments, or general topics of financial or business interest. Feedback and participation is encouraged by all attendees, and the sharing of ideas to achieve improved business solutions is one goal of these Forums.

BAS Forum Members (list is updated quarterly)

Meeting schedules are below.

December 9, 2009 Kent Student Center - Governance Chambers 9:00 a.m. - 11:00 a.m.

2009 Meetings

October 2009 meeting cancelled

August 2009 meeting cancelled

June 2009 meeting cancelled

April 2009 meeting cancelled

February 11, 2009

New Training Announcements
HR - New Forms
Notice of Voluntary Separation Workflow
Banquet Sales Invoicing
Procurement Updates
- Print Management Project
- Regency Technologies
Misc Updates
- Passport Application and Renewal
- IDC Reminders
- 1099's
- BAS Website updates

           Minutes from the February 11, 2009 BAS Forum
           Change in Status/Term Assignment Renewal Form
           Instructions for completion of the Change in Status/Term Assignment Renewal Form

2008 Meetings

December 10, 2008

Introduction of Gregg Floyd, VP Finance & Administration
Introduction of JoAnn Gustafson, Director of Internal Audit
IS Phone & Voicemail Survey
Overview of PMO - Project Management Office
Utility Forecast
Direct Deposit of Expense Reimbursements
Online Microsoft Training
Foreign Travel and Insurance Requirements

Minutes from the December 10, 2008 BAS Forum
MS Office 2007 Online Learning - handout

October 8, 2008

Update on KSU Financials
RCM
Cognos Reporting Update
2009 Benefit Enrollment
Donated Assets
Ohio Minimum Wage Increase
New IS Project Manager for Business and Finance
- Introduction of Geri Hein
- IS Update

Minutes from the October 8, 2008 BAS Forum
Student Report Directory (link to Cognos student reports)

August 13, 2008

Institute for Excellence in Leadership
Introduction of the New Manager of Talent Acquisition and Operations
Introduction of Acting Manager for IS Security
KSU Foundation Disbursements Policy
Microsoft Licensing Update
Misc. Information
- Foreign Travel Insurance Seminar
- Risks of Energy Drinks
- Mail Services 1 hour seminars
- Automobile incident/accident reporting
- New moving expense summary form
- Important reminders regarding student employment
- New administrative policies available in policy register
- Office of University Counsel half day seminar

         Minutes from the August 13, 2008 BAS Forum
         KSU Foundation Operating Policy - Disbursements from Spendable Funds
         Alcohol in Energy Drinks - A Growing Concern Among Employers
         Student Employment Reminders for 2008-2009 (handout)

June 11, 2008, Kent Student Center, Room 204 from 9:00 a.m. - 11:00 a.m.

Online Ethics Training
Dependent Eligibility Audit
Expenditure Policy Changes
Conflict of Interest
Verizon Wireless Savings Opportunity
Introduction of Yank Heisler to BAS Forum
Year End Reminders

Minutes from the June 11, 2008 BAS Forum
Cost Savings Tips for Wireless Plans (handout)

April 9, 2008, Kent Student Center, Room 204 from 9:00 a.m. - 11:00 a.m.

Kent State Emergency Action Plan
FAMIS Update
Employee Relations - Classified Performance Evaluations
Online Purchasing Card Workflow
Summer Appointments - reminder
Audit Updates
Updates, Reminders and Other Items

         Minutes from the April 9, 2008 BAS Forum
         Emergency Action Plan (handout)
         Employee Relations (handout)
         Updates, Reminders and Other Items (handout)
         Grants-Summer Salary (handout)

February 13, 2008 Kent Student Center, Room 204, from 9:00 a.m. - 11:00 a.m.

Supplier Diversity Initiative
Online Auction Updates
Computer Asset Disposals
Other Asset Disposals
HR Reorganization & Hiring Process Enhancements
IS Updates
Various Updates and Reminders

Minutes from the February 13, 2008 BAS Forum
Tentative FY '09 Budget Calendar

2007 Meetings

December 12, 2007 Kent Student Center, Room 310, from 9:00 a.m. - 11:00 a.m.

Financial Reporting Update
Expense Reimbursement
Enhancements & Traveline emails
Fixed Assets & PO Requisitions
Records and Archiving
Commodity Code File
Blanket PO Encumbrances
URL Updates
2008 BAS Forum Schedule

Minutes from the December 12, 2007 BAS Forum
Guidance for Ordering Equipment in FlashCart

October 10, 2007 Kent Student Center Room 310 9:00 a.m. - 11:00 a.m.

IT Asset Disposal Procedure
IS Update
2007 W-2 Forms
Foundation Reporting
Incomplete IDC Journal Entries
Banner Finance Training
CashNet Change Effective November 19, 2007

         Minutes from the October 10, 2007 BAS Forum
         Finance Self Service Queries (handout)
         Finance Self Service Quick Tips (handout)

August 8, 2007 Kent Student Center Room 310 9:00 a.m. - 11:00 a.m.

Internal Audit Reminders
- Expense Reimbursement
- Purchasing Card Approval
- Safeguarding Assets < $2,500
New Payable Processes & Forms
Commodity Codes
Month End Financials
Banner Finance Self Service Demo
Software Licenses
Student Employment Reminder
BAS Forms Library
2008 BAS Forums

Minutes from the August 8,2007 BAS Forum

June 13, 2007 Kent Student Center Room 310 9:00 a.m. - 11:00 a.m.

Student Employment Pay Plan
Procurement Issues
- FlashCart
- Commodity Codes
- AP Forms
- Imaging Application
- Expense Reimbursement
Year End Deadlines
Banner Finance Training
OUA Process Change
Upcoming Postal Training
General Encumbrance Survey